EasyFlow
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Run the whole job,
quote to paid.

EasyFlow is job-management software for Australian trades. Quotes, scheduling, materials, invoicing and live job margins in one connected system.

The EasyFlow schedule day view: each crew member's day as a block on a timeline, with the tasks linked to that block ticked off underneath.Open the demoLearn how to use EasyFlow
Open the demo →
✓ Know your margin on every job✓ Get paid faster, not later✓ Nothing slips through the cracks
Get the appDownload EasyFlow on the App StoreGet EasyFlow on Google Play

Six steps. One system.

Quotes lost in the ute, three versions of the schedule in three heads, a variation nobody invoiced. Here is the same job, run once, end to end.

01Quote

The price you agreed does not depend on who remembers it.

  • Line items straight off your pricelist
  • GST-aware before it leaves your hands
  • Variations priced against the original
See the full step
A quote coming together: three glazing lines land off the pricelist, the subtotal, GST and total settle, and Send flips the quote from Draft to Sent.
A quote coming together: three glazing lines land off the pricelist, the subtotal, GST and total settle, and Send flips the quote from Draft to Sent.
02Schedule

The tap that ends the day starts the payroll.

  • One calendar, not three versions in three heads
  • Tasks live on the block, ticked off on site
  • Hours flow through to timesheets and pay
See the full step
Two crew on the day board: the blocks land on the timeline, the tasks under them tick off one by one, and the day totals settle into hours ready for timesheets.
Two crew on the day board: the blocks land on the timeline, the tasks under them tick off one by one, and the day totals settle into hours ready for timesheets.
03Order

You order it once. Nothing else in the business gets typed again.

  • PO built off the quote, not off memory
  • Best price across every supplier you use
  • Bill matched to the order, line by line
See the full step
A purchase order coming together: three suppliers compared on price, the cheapest taken, and the ordered lines totalling up.
A purchase order coming together: three suppliers compared on price, the cheapest taken, and the ordered lines totalling up.
04Deliver

Every delivery is checked by item, and every fault has a name on it.

  • Item-level QA instead of a signed docket
  • Photos attached at the point of fault
  • Rework tracked back to the supplier
See the full step
A delivery being checked on a phone: two lines arrive in full, the third is short, and the shortfall splits into good, damaged and missing with a photo attached.
A delivery being checked on a phone: two lines arrive in full, the third is short, and the shortfall splits into good, damaged and missing with a photo attached.
05Invoice

The quote chases itself. The invoice chases itself. You go home.

  • Progress claims and retention handled properly
  • Pushes into Xero, entered once, GST-aware
  • Reminders go out without you remembering
See the full step
An invoice against the job: the progress claim and an approved variation, the totals settling, and the balance sent to Xero with a reminder already scheduled.
An invoice against the job: the progress claim and an approved variation, the totals settling, and the balance sent to Xero with a reminder already scheduled.
06Know

Every job tells you what it is costing, and how much of that it actually knows.

  • Live margin with health bands, job by job
  • Provenance on every cost, so you know what is real
  • Cost Visibility set by role, not by honour system
See the full step
A job’s profitability: committed revenue less costs resolving into a projected margin of 33 percent in the healthy band, with each cost marked locked or still an estimate.
A job’s profitability: committed revenue less costs resolving into a projected margin of 33 percent in the healthy band, with each cost marked locked or still an estimate.
Walk through the whole job → Open the live demo

Plugs into your books

EasyFlowXero

Raise an invoice once in EasyFlow and it lands straight in Xero. GST-aware, no double entry.

Two tiers, priced per crew. Or one built for you.

A flat monthly base plus a seat for everyone who logs in. AUD ex GST, billed monthly, no lock-in contract. If your operation runs on something no off-the-shelf product models, we build you your own.

Basic · 3 seats
$216/mo

$99 base plus $39 per seat. Change your crew size any time.

Plus a one-time $359 setup fee, or $179 with a referral code.

  • Jobs & Schedule — full operating loop with time-calc engine
  • Quotes, Invoices, POs · Quote→Invoice transform
  • Clients, Suppliers, Subcontractors & Leave
  • EOD reports + Timesheets with auto-calc OT/penalty
See Basic
Pro · 3 seats
$326/mo

$149 base plus $59 per seat. Change your crew size any time.

Plus a one-time $359 setup fee, or $179 with a referral code.

  • Everything in Basic
  • Job Profitability section · revenue, costs, margin %, health bands
  • Issues board · log defects & callbacks, track New → In Progress → Resolved
  • Pricelists with Best-Price across all your suppliers
Price it for my crew

Custom builds

When the software has to fit the business,
not the other way round.

A tailored consulting process, then software built around the way your operation actually runs. Take the parts of EasyFlow that already suit you, or start from nothing and we build the lot.

  • About six weeks from first conversation to live, and roughly two of those are the build
  • We map your operating loop on site, then write the build before anyone codes it
  • A system of your own: your data, your branding, your domain
  • Proven parts where they fit, built from scratch where they do not
  • Rollout, training, and a direct line to the people who built it

$25,000STARTING FROM, FOR THE BUILD

Plus an ongoing monthly subscription for as long as you run on it, quoted for your project rather than taken off a price list. No setup fee: the build replaces it.

Get a quote →

We take on a small number of these at a time.

Work out your exact number on the pricing page, compare Basic against Pro, or see what a custom build involves.

Questions, answered straight.

No fine print, no runaround: the stuff you actually want to know before you start.

How does the pricing work?
Two parts, plus a one-off setup fee. There’s a flat monthly base for your plan and a small per-seat rate for everyone who logs in, yourself included. There’s also a one-time $359 setup fee to get your account stood up, which drops to $179 if you sign up with a referral code. Set your crew size when you sign up, add a seat the moment you take someone on, and that’s it. Everything’s in AUD, ex GST, billed monthly, with no per-job charges and no nasty surprise at the end of the month.
Is there a free trial?
No. It’s month-to-month with no lock-in contract, so the first month is the trial: pick a plan, we’ll have you running in days, and if it’s not earning its keep you walk away. If you’d like a proper look first, talk to us and we’ll walk you through it on your own jobs.
What’s the difference between Basic and Pro?
Basic is the core operating loop: jobs, schedule, the org-wide calendar, quotes, invoices, POs, receipts and EOD, with activity feeds and global search across the lot. Everything you need to run the day. Pro stacks the profitability and visibility gear on top: live job margins with health bands, cost-visibility controls, best-price across your suppliers, site reports, and the issues and incidents boards: the stuff that earns its keep once you’ve got a few crews to keep honest. Need more grunt either way? Bolt on add-ons like Cash Flow Forecasting.
Will it actually fit my trade?
EasyFlow is built for Australian trades, around the way a trade business actually runs: quote the work, schedule the crew, order the materials, run the job, then invoice and get paid. That backbone is the same whether you’re glazing, doing sparky work, carpentry or plastering, so whatever you’re on the tools for, you’ve got every base covered from the first quote to the final invoice. Not sure it fits how you work? Talk to us and we’ll walk you through it on your own jobs.
What does EasyFlow actually replace?
The pile of half-systems you’re running now. Quote, schedule, order, deliver, invoice, report: every step lives in one connected system instead of a quoting app here, a spreadsheet there, and three versions of the schedule in three different heads. Win the work, run the crew, get paid and know your numbers, without stitching the story together from your inbox.
Does it work with Xero?
Yep. Raise and send an invoice in EasyFlow and it pushes straight into Xero, so you enter it once, not twice, and your books stay current. Your quotes and invoices are GST-aware from the start, so the tax treatment is right before anything leaves your hands. (The sync runs one way today: EasyFlow into Xero.)
Can my crew use it without seeing my margins?
Absolutely. That’s exactly what Cost Visibility is for. You decide who sees pricing, costs and margins and who doesn’t. Your installers can check the schedule, run the job and file their EOD report without ever laying eyes on what it’s making. Roles and permissions are yours to set, so everyone sees what they need and nothing they shouldn’t.
Is there a mobile app?
Yes, on both. EasyFlow is on the App Store and Google Play, and the web app runs in any browser. Same login, same live data, no stripped-back companion version: the crew files jobs, photos, receipts and hours from the phone in their pocket while you run quotes, invoicing and the schedule from the office.
How long until we’re up and running?
Days, not months. Sign up, pick your plan and crew size, and you’re in. We’ll help you bring your existing clients and data across with a concierge import, and full onboarding lands inside a fortnight, so you’re running real jobs through EasyFlow fast, not stuck in setup.

Run the trade.
Not the paperwork.

Up and running in days, not months: concierge data import, onboarding inside two weeks, and support that knows the trade.

Book a walkthrough →Open the live demo

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